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Collaborative Translation Tasks in the CAT Tool

Taia's built-in CAT Tool (Computer-Assisted Translation Editor) now supports collaborative task workflows. This means that teams can assign, manage, and track translation tasks such as post-editing, revision, and proofreading — all within the platform.

This guide explains how to:

  • Add and manage tasks
  • Assign users
  • Track task progress
  • Work collaboratively in the editor

Overview of Supported Task Types​

Task TypeDescription
MTPE (Machine Translation Post-Editing)Improve AI-generated translations manually
RevisionReview edited content for consistency, accuracy, and tone
ProofreadingFinal quality check before publishing or delivery

You can add any combination of these tasks to a translation job.

Step 1: Viewing Translation Tasks​

Translation tasks table in project view

Translation tasks table in the project view

Once a file has been AI-translated, you’ll see a Translation Tasks section in the project view.

  1. Navigate to Projects → open a completed translation

  2. Scroll to the Translation Tasks table

  3. You’ll see:

    • Target language
    • Status (e.g. MT-merged)
    • Word count
    • Assigned tasks and their status

Step 2: Creating Tasks​

Add task dialog

Add task dialog in the CAT Tool

To add a task:

  1. Click Add Task next to the relevant target language
  2. Select the task type (MTPE, Revision, Proofreading)
  3. Choose the user to assign the task to
  4. (Optional) Add a deadline and description
  5. Click Create Task

The task is now visible in the job and listed under the assigned user’s dashboard.

📧 Assigned users receive an email notification.

Step 3: Managing Tasks​

Task assignments view

Task assignments view for team managers and members

Each task entry allows you to:

  • View task type and current status (e.g. IN_PROGRESS)
  • See who it's assigned to
  • Edit or delete the task
  • Open the Translation Editor to begin work

Only Team Managers or Org Managers can:

  • Create, reassign, or remove tasks
  • Access all team or organization-wide tasks

Team Members can:

  • View their own assigned tasks
  • Accept or reject them from the Assignments view

Step 4: Accepting Assignments​

Assigned users will:

  1. Receive an email notification
  2. See a new Assignments card in their user profile
  3. Accept or reject the task

Once accepted, the user gains access to the translation job in the CAT Tool.

Step 5: Using the CAT Tool​

The editor supports:

  • Full segment-by-segment editing
  • Inline formatting and tags
  • Autosave and task progress tracking

🔍 Future updates will include:

  • Segment-level status tracking
  • TM/glossary match highlighting
  • Terminology QA warnings

Step 6: Task Completion and Handover​

Currently, tasks remain open until:

  • The user marks them as complete (planned in a future update)
  • The project is submitted for professional upgrade

🔜 Future roadmap includes:

  • Automatic completion triggers
  • Progress-based completion criteria
  • Review/approval workflows

Best Practices​

  • Use descriptions to clarify expectations for each task (e.g. tone, audience)
  • Set deadlines to keep the workflow on track
  • Enable guidelines in your organization to enforce compliance (e.g. style, file types)
  • Review translation memory & glossary before editing to ensure consistency

Known Limitations​

  • No segment-level completion yet (planned)
  • No real-time collaboration in the CAT tool (yet)
  • Task status must be updated manually

We are actively working to expand the task management and review functionality.

Need help or feature support? Contact us at help.taia.io

Last updated on by Taia Admin