Team & Organization Management
Taia is designed for collaboration. Whether you're a localization manager, project owner, or internal reviewer, you can work together efficiently with shared access, permissions, and billing.
This guide explains how teams and organizations work inside Taia.
🏢 What Are Organizations and Teams?
- An organization represents your company or department.
- A team is a working group inside that organization — usually tied to a product, region, or function.
- Users belong to one or more teams and have access to all projects within those teams.
This structure lets you:
- Keep projects organized
- Share glossaries and translation memories
- Manage user roles and access
- Assign tasks and projects cleanly
👥 Inviting Users
To add a user to a team:
- Go to your Team Settings
- Click “Invite Member”
- Enter their email and assign a role
- The user will receive a link to join (with email pre-filled)
You can invite both new users and existing Taia users.
🔐 Role-Based Access
Each user has roles that control what they can see and do.
Organization-Level Roles
| Role | Permissions |
|---|---|
| Organization Manager | Add/remove teams, invite users, manage billing |
Team-Level Roles
| Role | Permissions |
|---|---|
| Team Manager | Add members, assign tasks, manage team projects |
| Editor | Edit translations, complete tasks |
| Viewer | View projects and comments, but cannot edit content |
You can mix and match — e.g., someone can be a Team Manager in one team and a Viewer in another.
🧾 Shared Resources
- Glossaries: Teams can share termbases across projects
- Translation Memory: Reuse past translations across all team jobs
- Style Guides: Ensure consistent tone across users and languages
💳 Team Billing
Each team can be linked to a billing account:
- Subscriptions are shared across the team
- Word usage is pooled
- Invoices are consolidated for easier accounting
Admins can reassign billing relationships at any time.
🔄 Task Management
In team projects, you can:
- Assign translation, editing, or review tasks to members
- Track progress of each task
- Notify users when tasks are ready
- Create workflows (e.g. MTPE → Revision → Proofreading)
See: Professional Services and CAT Editor
✨ Tips
- Use teams to group projects by product, region, or language
- Don’t invite vendors to your entire org — assign them to a specific team or project
- Team managers can’t manage billing — that’s an org-level permission
Need help structuring your teams and roles?
Contact support — we’ll help you get set up.